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Privacy Policy

The Japanese Standards Association,(hereafter “JSA”), has recognized the importance of personal information, and, in addition to observing the laws, guidelines determined by the government, and other models related to the handling of personal information, has enacted and are observing the following personal information protection policy, in order to increase the level of protection and receive your trust. Regarding the specific personal information including My Number, JSA are strictly observing the relevant laws and taking safety control measures based on “basic policy for appropriate handling of specific personal information.”

1. Acquisition of personal information

At the JSA, it may be necessary to acquire your personal information to carry out business and provide products and services in a smooth fashion. When acquiring this information, we shall state the purpose for using your personal information. The personal information used shall be within the scope of the model of business objectives. Additionally, the information shall be obtained by an appropriate and fair means.

2. Management of personal information

When the JSA manages your personal information, in addition to appointing an administrator and managing the information in an appropriate way, we shall strive to prevent the information from being leaked externally. Additionally, we shall take an appropriate and reasonable level of safety measures, in regard to the risks of unauthorized access to personal information, or the leaking, loss, or damage to personal information, and strive to manage your personal information in an appropriate way.

The JSA shall limit persons with access rights to its personal information database and manage this strictly to prevent unauthorized use.

The JSA, in order to provide you with a higher level of service, may subcontract the handling of personal information to an external body. In such a case, it shall select a subcontractor (hereafter “subcontractor”) that is recognized to handle personal information in an appropriate way, and, in addition to determining necessary items related to the management of personal information, non-disclosure, prohibition on repeat provision, and prevention of leaking of your personal information in a subcontractor agreement etc., shall manage the subcontractor in an appropriate way. 

3. Uses and objectives in using personal information

The personal information acquired by the JSA shall only be used within the range required for achieving its objectives of use.

The JSA shall use your personal information for the purpose of
[1] sending you invitations to association seminars and necessary literature etc.,
[2] sending documentation etc. that you have purchased,
[3] undertaking surveys or providing responses when receiving various inquires related to personal information,
[4] creating a variety of statistical information for marketing purposes(specific individuals cannot be identified from the completed statistical information,)
[5] sending the various notifications and invoices used in normal commercial practices,
[6] managing committee members, seminar lecturers and auditors,
[7] managing members based on JSA’s membership system

4. Provision of personal information

The JSA shall not disclose or provide your personal information to a third party without your consent. However, in case there is a disclosure from public institutions, such as a court of law or the police, or when based upon other statutes such as the Act on the Protection of Personal Information etc., your personal information may be disclosed or provided without your consent.

5. Disclosure, correction, or suspension, etc. in the use of personal information

JSA, if you request us to disclose your personal information (including notifications on usage objectives), and provided you undertake the designated procedures, then excluding cases where it would cause a significant obstacle to the progress of the JSA business, there is the risk of damage to the life, body, property or other benefit of an individual, or where, based on another statute such as the Act on the Protection of Personal Information etc., such information shall be provided promptly, in accordance with the Act on the Protection of Personal Information.

The JSA, in case there is a request from you for the amendment, addition, or deletion of personal information related to yourself (hereafter “amendment etc.”), or suspension or revocation of use, or suspension on provision to third parties (hereafter “suspension of use etc.”), and provided that the necessary procedures are carried out, we shall investigate without delay. If, as a result of the survey, it is considered that an amendment or suspension of use is required, we shall carry out the amendment or suspension of use without delay.

For information on the designated procedures, direct inquiries to the following contact points. The representative in question shall explain the necessary procedures.

6. Outline of the internal systems of the JSA

The JSA, based on these policies regarding the protection of personal information, shall enact regulations concerning the protection of personal information, and provide clear guidelines regarding the handling of personal information to executives and employees, and work to appropriately manage your personal information.

Toshio IBI

 President

Japanese Standards Association

2005-04-01
rev. 2005-04-01
rev. 2009-07-01
rev. 2013-07-01
rev. 2017-02-01

Inquiry

Japanese Standards Association
Marketing Unit
Fax: +81-3-4231-8650
E-mail: po@jsa.or.jp